Business & Administrative Services

The Business and Administrative Services Office is comprised of the following functions:

FINANCE & ADMINISTRATIVE SERVICES

• Budgeting
• Expenditure and communications services tracking
• Purchasing and contracts
• Accounts payables, receivables, and billings
• Telephone accounts management
• Access control and facilities management
• Work order and records management

Eva Bitar
Director of Finance & Administration
(213) 978-3322 (Ph)
(213) 978-3310 (Fax)
Email : eva.bitar@lacity.org

HUMAN RESOURCES

• Recruitment and selection of new employees
• Processing and coordination of promotional and transfer opportunities within the Department
• Payroll
• Coordination of Employee Relations issues including interpretation of City Charter, Administrative Code, and Memoranda of
• Understanding; Contract negotiations with Employee Bargaining Units; grievance handling; and discipline
• Creation and maintenance of confidential employee personnel records
• Mail and messenger service
  
  Ruben Vasquez
  Personnel Director II
  (213) 978-3390 (Ph)
  (213) 978-3333 (Ph)
  (213) 978-0513 (Fax)
  Email : ruben.vasquez@lacity.org

ELECTED OFFICIALS / LEGISLATIVE AFFAIRS

• Provides IT support to all elected officials.
• Research new technologies and make recommendations in order to improve the efficiency of the operations of the offices of the elected officials.
• Facilitates communications among the department and the offices of the elected officials.
• Develops the Information Technology Agency's legislative agenda at the local, state and federal levels.
  More Information about Community Outreach

Roger Fernandez
Director of Special Projects
(213) 978-3350 (Ph)
(213) 978-3310 (Fax)
Email : Roger.Fernandez@lacity.org

Goals

Accounting

• Develop Accounting policies and procedures and distribute to managers to ensure department wide compliance by December 2006.
• Maintain scores above 80% in the Certification and Fiscal Monitoring Program.

Budget and Contracts

• Finalize Contracts and RFP policies and procedures and train managers to ensure department wide compliance by December 2006.
• Distribute contracts listing on a quarterly basis to managers from the Personal Services Contracts (PSC) database to provide updated information and maintain continuous contract coverage.
• Implement D-Time department wide by December 2006.

Facilities

• Complete comprehensive listing of all ITA locations with assigned staffing and develop updated floor plan drawings and assignments.

Human Resources

• Develop hiring policies and procedures and distribute to managers to ensure uniform hiring methods and department wide compliance by December 2006.
• Initiate Supervisor Forums on a quarterly basis to address areas that need reinforcement with the intent of reducing
• Human Resource staff efforts on discipline and grievances.

Telecommunications Management

• Prepare and submit E-Rate application for the expanded listing of services for the Library to realize additional savings to the City.
• Issue a new contract for a telecommunications vendor to identify additional areas of savings for the City, including invoice processing.